How BeaconVisit uses your data

1. Why we need calendar access

BeaconVisit checks your calendar so it can identify appointments that may involve visiting a client or working away from your usual location.

2. What appointment information we may use

• Appointment title
• Start and end time
• Location
• Attendees
• Whether the appointment appears to be online or in person
• Calendar provider information needed to identify the appointment

We use this information to decide whether BeaconVisit should suggest check-in for the visit.

3. What we do not do

• We do not sell calendar data
• We do not use calendar data for advertising
• We do not use calendar data to build a profile of your working habits
• We do not constantly monitor your calendar for unrelated purposes
• We do not continuously track your location during appointments or outside check-in workflows

4. How location is used

BeaconVisit records your location when you check in. It does not continuously track your location during the appointment.

Your check-in location may be included in an escalation or incident record where it is relevant to the safety workflow.

5. How escalation contacts are used

Your escalation contacts are only used to contact them if you do not check out when required or if an escalation is triggered.

6. How long data is kept

BeaconVisit refreshes future appointments from your connected calendar so the service stays aligned with your latest schedule.

After an appointment has passed, the calendar-derived information is kept for a short operational period, currently 7 days, and is then removed unless it forms part of a safety incident or another record with a separate retention requirement.

7. How to disconnect

You can disconnect your calendar from your BeaconVisit account. You can also revoke access through your Google or Microsoft account settings.